Global Privacy Notice for Passengers and Riders
This privacy notice lets you know how we promise to look after your personal data. This notice tells you things like what information we use to provide you with our bundle of transportation services, how we use your information to keep you safe, and the choices and controls available to you. This notice also tells you about your privacy rights and how data protection rules work to protect everyone.
ChauffeurX is the Controller of your personal data unless otherwise stated below.
We have nominated a Data Protection Officer, and you can contact him at firstname.lastname@example.org.
The term “us” or “we” refers to ChauffeurX a product of The Process Enterprise a private limited company incorporated and registered under the laws of South Africa with registration code 2019223160, registered office Cape Town, South Africa, or other The Process Enterprise group company or cooperation partner where ChauffeurX Services are not provided by The Process Enterprise.
The term “you” or “your” refers to the passenger or rider who requests, hires and/or receives a transportation service through their ChauffeurX app account.
Personal data we process
We only process information that we need, so we can provide you with the best service on our transportation marketplace.
- Contact details: things like name, phone number and email address. For some of our services we might require a little more, like your home address.
- Profile information: things like your profile picture, saved addresses, language and communication preferences. For some of our services we might require a little more, like your driver licence details.
- Geolocation: such as where you need a ride from, or the location of a nearby station to you, the time, the journey progression and the final destination of your trip.
- Payment information like the amount charged and the payment card used.
- Driver's licence, photo, profession and identity documents.
- Communication and correspondence records such as when you engage with our in-app chat, or speak with our customer service agents.
- Limited identification data of the device, like the IP address, on which the ChauffeurX app has been installed
- Data about the usage of the transportation services: things like data about journey status, times and data about your conduct as assessed by drivers.
- Data related to communication through instant messages directly in the ChauffeurX app ('Chat with Driver' option): date and time of the communication and its content.
Purposes of the processing
We process your personal data so we can provide you with one or more of our transportation services:
- We connect you with a driver, help find you a scooter or hire a vehicle: We collect and process personal data for the purpose of connecting passengers with drivers so you can be picked up and dropped off; or to show you where our nearest available hire-vehicles are located, such as our cars or scooters. Instant messages directly in the ChauffeurX app are processed in order to provide service and customer support (including resolving disputes between driver and rider), for security purposes as well as to improve our products and services, and for analysis.
- We get you to where you want to go: We display geolocation data and the phone number of passengers to drivers when ride-hailing to enable efficient pick-up and drop-off, and make the journey and route transparent. This data is collected only when the ChauffeurX app is activated. The collection of geolocation data stops after closing the ChauffeurX app. In some countries drivers cannot see passengers' phone numbers; the driver sees an altogether different number which temporarily diverts to the passenger's phone number meaning the driver and passenger can still communicate.
- We make sure your journey goes smoothly: We use geolocation data to make sure you get to your destination and resolve quality issues related to our services. We also need to know where you choose to drop off a hire-vehicle so we can bill correctly, recharge batteries and maintain our fleet.
- We make sure the app is optimal: We use contact details to notify passengers and riders of updates to the ChauffeurX app so you can keep using our services. We also gather limited data from the device that you use to connect you with our internet, mobile and telephone services, and to help keep your account safe through authentication and verification checks.
- We make sure your ride is the quickest, cheapest and most convenient to you: We collect data on the routes taken by our passengers and riders to analyse geographic coverage. This lets us do things like improve recommendations to the drivers about the most efficient routes, and helps us make sure that our hire-vehicles, like our scooters, are in the most convenient locations for customers.
- We collect your payment: We obtain payment details to process passenger payment on behalf of drivers for ride-hailing. And we process payments for our own hire-vehicles, such as for our cars and scooters, too.
- We maintain and promote standards: We collect data about journey statuses, time and passenger ratings from driver feedback to encourage user safety, promote compliance with our terms and conditions, and make sure we’re providing a quality and enjoyable service to everyone. Customer support data and correspondence is collected for the purposes of feedback, and resolving disputes and service quality issues.
- We keep you informed: Your name, phone number and email address will be used to communicate with you for things like letting you know that your journey has been completed, sending you trip confirmation slips and receipts, and letting you know about important service updates such as when bad weather suspends the hiring of ours scooters.
We are allowed to use personal information in the ways described above if we have a proper reason to do so. We always make sure we have a good reason for doing anything with your data.
- Personal data is generally processed in order to provide the services contracted through the ChauffeurX app with you. This means that to give you the service we promised you, and to meet our terms and conditions, we’ll process your personal data to meet those obligations.
- We generally in other circumstances process your personal data relying on legitimate interest grounds. Legitimate interests include our commercial interests in providing an innovative, personalised, safe and profitable service to our passengers and partners, unless those interests are overridden by other interests. Our legitimate interests also include things like investigating and detecting fraudulent payments and other malicious activities, maintaining the security of our network and systems, and responding to suspected or actual criminal acts.
We may from time to time rely on alternative legal bases when:
- it is necessary to comply with a legal obligation such as for processing data when the law requires it, including, for example, if there is a valid legal request to disclose personal information to a third party such as a Court or regulatory authority;
- to protect your vital interests, or those of others, for example in the event of an emergency or an imminent threat to life; or
- you have given us clear consent to do so for another specific purpose in which you have been fully informed.
In countries where legitimate interest is not an available lawful basis for ChauffeurX’s processing activities, such as in Nigeria, ChauffeurX instead relies on an alternative valid legal basis available above.
If you choose not to give us personal information it may prevent us from fulfilling the contract with you, or stop us doing something expected of us in law. It may also mean that we cannot operate your account. For example, we collect and process the personal data submitted by you in the course of installing and using the ChauffeurX app; refusing to share geolocation data via the App means we cannot direct a driver to your location for pick-up, nor can we show you one of our own vehicles close to you for hire. We will not be able to fulfil our obligations to you in other circumstances, for example, should you refuse to undertake an identity verification check to ensure the integrity of your account, then the account may be suspended or blocked to prevent fraud.
We only work with trusted partners and authorities. We only share when there is a proper reason to do so. We limit sharing to only that which is required. We do not sell your personal information.
- The personal data of the passenger is only disclosed to the ride-hailing drivers when they engage with a ride on in the ChauffeurX app; in such a case, the driver will see the name, phone number (in some countries the number is masked) and geolocation data of the passenger.
- After providing the transportation service, the name and the telephone number (in some countries the number is masked) of the ride-hailing passenger will remain visible to the driver for 24-48 hours. This is necessary for drivers to resolve any issues with the passenger like getting something special back to you which might have been left in the car. Oops!
- Feedback given by passengers regarding the quality of the ride-hailing service is anonymous. Your rating is private between you and ChauffeurX.
- Depending on the location of the passenger, the personal data may be disclosed to the ChauffeurX group companies and partners (local subsidiaries, representatives, affiliates, agents etc). Processing of personal data by ChauffeurX group companies and partners will occur under the same strict conditions as established in this privacy notice. You can read more on your country page.
- In some circumstances we are legally obliged to share information with external recipients. For example, under a Court Order or where we cooperate with a data protection supervisory authority in handling complaints or investigations. We can also respond to requests, such as those from law enforcement agencies, when we have a good-faith belief that the response is required by law in that jurisdiction or furthers a public interest task, affects users in that jurisdiction, and is consistent with internationally recognised standards. In any scenario, we’ll always satisfy ourselves that we have a lawful basis on which to share the information, and we’ll make sure that we document our decision.
Security and access
- Any personal data collected in the course of providing our services is transferred to and stored in the data centres of Oracle Cloud. and/or Amazon Web Services, Inc., which are located in the territories of South Africa. Only authorised employees of ChauffeurX group companies and partners have access to the personal data and they may access the data only for the purpose of resolving issues associated with the use of the services (including disputes regarding transportation services).
- ChauffeurX group companies and partners can access personal data to the extent necessary to provide customer support in the respective country.
- For our research and scientific purposes, all data, like bulk geolocation data, is anonymised so you can never be identified from it.
Your rights and controls
We want you to stay in control of your personal data. ChauffeurX provides you with controls through the app where you can view your personal information including your profile data and trip history. We also offer in-app settings like marketing opt-ins, and transparent cookie consent controls on our website.
Access, correction, retention, deletion and data portability
- Personal data can be viewed and corrected in ChauffeurX Driver Portal.
- Your personal data will be stored as long as you have an active driver's account. If your account will be closed the personal data will be stored for an additional 3 year period.
- Data necessary for accounting purposes shall be stored for 7 years.
- In the event that there are suspicions of a criminal offence, fraud or false information having been provided, the data will be stored as long as necessary according to the internal, legal, and regulatory requirements.
- In the event of disputes, the data shall be retained until the claim is satisfied or the expiry date of such claims.
- We respond to the request for deleting and transferring personal data submitted by an email within a month and specify the period of data deletion and transfer.
- The retention period for the data about instant messages directly in the ChauffeurX app messages is 90 days, except cases where messages are related to a reported incident - in which case we will store them for 6 month..
- Disputes relating to the processing of personal data are resolved through customer support (email@example.com) or by contacting ChauffeurX's Data Protection Officer (firstname.lastname@example.org).